How to record Staff Reimbursement ?

 How to record Staff Reimbursement ?

You have two options to choose from. To summarize:

Approach 1:

1. Create Expense
2. Knock off using company Wallet

If you just create Expense during reimbursement, you do not have to create extra Wallet already.

Eg:

Staff A claim his entertainment expense, already paid on behalf. So when create this Expense, record the date & description, then Supplier side should put the respective payee of the entertainment (not Staff name), then knock it off using company Wallet, but payout will be going to staff directly. So you don't have an extra wallet to transfer fund.

Approach 2:

1. Create Expense
2. Knock off using staff Wallet
3. During reimbursement, do a Fund Transfer from company Wallet to staff Wallet.

Eg：

If you want to see how much you owe the staff in Biztory, then you have to create a new Staff Wallet, then the expense firstly knock-off using Staff's wallet, then later on you may make a lump sum Fund Transfer from your Bank Account. In this case, your Staff Wallet should be Others type normally. In regards which account type to associate with, you have to refer to your in-house accountant as this varies for company.

The following is Approach 1 ：

1. Go to create  "Expenses" and record the date & description.

   ”Supplier“ Side  should put the respective payee of the entertainment (not Staff name) then "Save“

2. Click the "Add amount paid"

3. Knock off the payment using the Company Wallet then click to "Confirm"

4. Then "Save"

The following is Approach 2 ：

 1. Go to create "Wallet "

    **Staff Wallet should be "Others type" normally. Which account type to associate with, you have to refer to your           in-house accountant as this varies for company

2. Create the "Expenses"  and the supplier side put the Staff name 

3.  Choose the "Payment Made" and click to the "Add Payment"

4. Choose the "Staff Wallet " you created just now to knock off this expenses, fill in the "Amount"

     then "Save"

5. Go to "Transaction"

6. Choose the "Fund Transfer" and  "Add New"

7.Fill in the Required field then "Save"