How to link expenses to account payable for journal binding ? (New Vers.)

In the Biztory System, certain default settings are in place:

• Expenses are automatically categorized under "Other Payables."

• When adding a new supplier in the Purchases section, activating the option "I'm trading with this supplier" designates them as a trader, linking them to the Account Payable chart of accounts.

• Conversely, turning off the "I'm trading with this supplier" option categorizes the supplier under "Other Payables."

To link expenses to Account Payable for journal binding, follow these steps:

1. Navigate to Expenses Entry:

• Enter expenses as usual. They will be automatically recorded under "Other Payables."

2. Supplier Setup:

• Go to Purchases > Suppliers > Add New.

• Enable the option "I'm trading with this supplier" for suppliers you actively trade with. This ensures expenses related to these suppliers are linked to the Account Payable chart of accounts.

3.Alternative Setup:

• If a supplier does not require trading designation, leave the option "I'm trading with this supplier" disabled. Expenses related to these suppliers will be categorized under "Other Payables."

By following these steps, you can ensure that expenses are correctly linked to the appropriate accounts payable accounts based on your supplier settings in the Biztory System.

Why are payments still not deducting from Accounts Payable?

If you have already enabled the "I'm trading with this supplier" option, but your supplier payments are still failing to deduct (knock off) from the total Accounts Payable balance, the issue is likely caused by an Opening Balance Date Mismatch.

The Problem: This occurs when the Invoice date is before your system's Opening Balance (OB) date, but the Payment is made after the OB date.

The Solution: You must manually link the invoice in the Opening Balance page.

1. Go to the Opening Balance (OB) page.
2. Select Accounts Payable and select the specific Payee/Supplier.
3. Enter the amount.
4. Click the action button to select the specific invoice.
5. Click "Link Invoice".
6. Once all payees and invoices are linked, click Save. (For detailed steps, refer to the Opening Balance guide: https://help.biztoryapp.com/support/solutions/articles/16000191542)